Constitution
Article I: Name and Purpose
Article II: Offices and Representatives
Article III: Organization
Article IV: Membership
Article V: Duties of Officers
Article VI: Ratification of Constitution
Article VII: By-Laws

By-Laws
Article I: Committees
Article II: Meetings
Article III: Dues
Article IV: Voting
Article V: Quorum
Article VI: Ratification
Article VII: Rules of Order
Article VIII: Amendments

 

CONSTITUTION


ARTICLE 1     (Back to top)

NAME AND PURPOSE

 

Section 1: Name

Juvenile Court, Community, and Alternative School Administrators of California, a professional organization, serves as a committee to the California County Superintendents Educational Services Association (CCSESA), and shall be known as JCCASAC. The acronym, JCCASAC, is pronounced “J-sack”.

Section 2: The Official Logo

This Organization’s logo is:

 

Section 3: Purpose

3.1     The purpose of  JCCASAC shall be to:

 

3.1.1    Support student success;

3.1.2    Create a collegial network of County Office administrators;
3.1.3    Research and share best practices regarding new and innovative program

options for at-risk students;

3.1.4    Provide training and assistance to new administrators;

3.1.5    Encourage legislation that advocates for the learning needs of all students;
3.1.6    Give input and guidance to the Superintendents relative to the diverse needs of our student population.

ARTICLE II     (Back to top)

OFFICERS AND REPRESENTATIVES

 

Section 1: Titles

The officers of JCCASAC shall consist of a President, President-Elect, Secretary, Treasurer, Immediate Past President, Legislative Representative and eight (8) Representatives – four (4) from each of the two (2) sections. These officers and section Representatives shall constitute the Executive Board of JCCASAC. No county shall have more than one (1) section representative, excluding officers.

Section 2: Powers

A majority of the Executive Board shall exercise authority over all organizational matters not provided for in this constitution and by-laws. Executive board action requires a quorum of the board (See By-laws, Article V).

Section 3: Elections

The President, Secretary, Treasurer, and Representatives shall be elected by the membership of JCCASAC by a mail-in ballot. The President and President-Elect shall be selected from different sections. All officers shall be active members of JCCASAC. Ballots will be mailed no later than forty-five (45) days prior to the annual conference, and must be returned to the Chair of the Election Committee with a post mark no later than the date indicated on the ballot, which will be a minimum of two (2) weeks prior to the annual conference.

 

A.        Eight (8) representatives, four (4) from each section, north and south, shall be elected by the active members of JCCASAC whose County Offices of Education are located in the designated sections by mail in ballot.

 

B.         The four (4) section representatives shall be designated as chairperson,
vice-chairperson, secretary, and member-at-large of that section. No county shall have more than one (1) section representative.

C.        In odd number years the following positions will be elected:

(1) section Chair, (2) section Secretaries, (3) JCCASAC Secretary and JCCASAC President (south). In even number years the section Vice-Chairs, the section Members-at-large, JCCASAC Treasurer, and JCCASAC President (north) shall be elected.

 

The officers will be announced at the annual conference.

 

Section 4: Term of Office

 

A.        The Presidency shall be a three (3) year term comprised of President-Elect (year 1), President (year 2), and Immediate Past President (year 3).

 

B.         The Secretary, Treasurer and section Representatives shall serve a two (2) year term.

 

C.        The Legislative Representative is appointed by the Executive Board and will serve at the discretion of the board.

Section 5: Vacancies

 

In the event of a vacancy in the office of President, the President-Elect shall assume the office of President and serve the remainder of the term. The President-Elect automatically assumes the office of President at the end of the President’s term of office. In the event that the position of President-Elect is vacated, the chairperson of the appropriate section assumes the role of President-Elect, or, if that person is unable to serve as President-Elect, the Executive Board shall appoint another board member from that section. All other vacancies shall be filled by the JCCASAC Executive Board, and the person appointed shall serve until the next regular election.

Section 6: Duties of Officers and Section Representatives

Officers and section Representatives are required to attend all JCCASAC Executive Board meetings, section meetings, and other meetings which require the participation of the officers and/or section Representatives. Two or more absences will result in a review by the executive board.

ARTICLE III     (Back to top)

ORGANIZATION

 

Section 1: Sections

For administrative purposes, within the State organization of JCCASAC, there shall be two (2) sections, a northern and a southern section. The sectional dividing line shall be the northern boundaries of San Luis Obispo , Kings, Tulare , and Inyo counties. The northern section shall include all the counties north of this line, and the southern section shall include all counties south of this line, including the above-named counties.

ARTICLE IV     (Back to top)

MEMBERSHIP

 

Section 1: Membership

This organization shall consist of active, associate, and honorary members.

Section 2: Eligibility

 

A.        Active membership shall be restricted to the certificated personnel who are County Office of Education (COE) Superintendent of Schools employees and who supervise or administer programs within the Juvenile Court, Community, and Alternative Schools of the various counties, or who exercise supervisory or administrative authority over the Juvenile Court, Community, and Alternative Schools of various counties.

 

B.         Associate (non-voting) membership shall be open to all others who wish to assist the Juvenile Court, Community, and Alternative Schools Administrators of California reach its goals.

 

C.        Honorary (non-voting) membership shall be open to retired personnel who previously held active memberships.

ARTICLE V     (Back to top)

DUTIES OF OFFICERS

 

Section 1: President

The President shall:

A.        Preside over the business of the Executive Board.

B.         Serve as a representative to the Student Programs and Services Steering Committee.

C.        Assume responsibility of JCCASAC activities:

1. Assign standing committees and special committees.

2. Network with other agencies and affiliated organizations.

D.        Represent JCCASAC to outside groups as appropriate.

E.         Provide oversight to JCCASAC website.

F.         Perform other duties as required.

Section 2: President-Elect

The President-Elect shall:

A.        Assume the responsibilities of the President in his/her absence.

B.         Coordinate and plan the annual conference with the assistance of the conference committee.

C.        Perform other duties as assigned by the President or the Executive Board.

Section 3: Secretary

The Secretary shall:

A.        Be responsible for taking accurate minutes and maintaining records of all
Executive Board meetings, and JCCASAC general meetings held at the annual conferences.

B.         Distribute minutes to membership-at-large.

C.        Have available at all Executive Board meetings the minutes of Executive Board meetings.

D.        Serve on the membership committee.

Section 4: Treasurer

The Treasurer shall:

A.        Take responsibility for maintenance of all funds in the JCCASAC treasury.

B.         Present budget reports at each Executive meeting and at the annual conferences.

C.        Present any request for funds to the Executive Board.

D.        Assume responsibility for a general business account in which a balance shall be maintained for operating expenses. All monies in excess of operating expenses to be available to provide Grants-in-Aid to students whose continued education would be unlikely without this monetary assistance.

E.         Present financial records for review and audit as requested. The records shall reflect income, expenditures, and monthly beginning and ending balances.

F.         Chair the Budget Committee and the Membership Committee.

G.        Serve as the Chair of the Scholarship Committee.

Section 5: Past President

The Past President shall:

A. Serve as chair of the election committee.

B. Perform other duties as assigned by the President or the Executive Board.

 

Section 6: Legislative Representative

The Legislative Representatives shall:

 

A.          Serve as a legislative representative to SPSSC

B.          Represent JCCASAC on legislative committees

C.          Attend State legislative sessions as needed

D.          Review and research past, current and pending legislation

E.           Provide regular legislative updates at Executive Board meetings and to JCCASAC membership.

F.           Coordinate the approval of position papers and official documents under the direction of JCCASAC Executive Board. 

ARTICLE VI     (Back to top)

RATIFICATION OF CONSTITUTION

 

This Constitution shall take effect when ratified by majority of the voting membership.

ARTICLE VII     (Back to top)

BY-LAWS

 

By-Laws of the organization shall be established and ratified by the Executive Board and shall include procedures for amendments of this constitution and of the By-Laws themselves.

 

Nothing in these By-Laws shall contradict the contents of the Constitution.

BY-LAWS

ARTICLE I     (Back to top)

COMMITTEES

Section 1: Committee Appointments

All committees of this organization shall be appointed by the President and ratified by the Executive Board.

 

A.        A member may serve on more than one committee.

 

B.         Members of the Executive Board may serve on committees.

Section 2: Standing Committees

A. Election Committee

1.         The Election Committee shall consist of three (3) members.

2.         The chairperson of the Election Committee shall be the immediate past president.

3.         Nomination forms will be mailed to all active members by January 31st. Completed nomination forms must be postmarked no later than March 1st
and returned to the chairperson of the Election Committee.

4.         The Election Committee shall mail their slate of candidates to the active members a minimum of forty-five (45) days prior to the annual conference. Write-in nominations will be accepted on the mail-in ballot.

 

B. Membership Chairperson

1.         The Membership Chairperson shall be the Treasurer.

2.         The Membership Chairperson shall follow the guidelines set up to determine eligibility of the members and work for recruitment and retention of membership.

3.         The membership chairperson shall maintain and distribute the membership list to all JCCASAC members.

 

C. Scholarship Committee

1.         The Scholarship Committee shall consist of three (3) members, one of whom shall be the JCCASAC Treasurer.

2.         The chairperson of the Scholarship Committee shall be the JCCASAC Treasurer.

3.         The Scholarship Committee shall follow the guidelines set up to determine the eligibility of students.

4.         Reports of the Scholarship Committee shall be made to the Executive Board.

5.         The Scholarship Committee shall submit a report at the spring conference.

 

D. Information and Communication Committee

1.         There shall be three (3) members on the JCCASAC Information and Communication Committee, comprised of the northern and southern section secretaries and chaired by the JCCASAC secretary.

2.         The JCCASAC Journal shall be published at least annually.

3.         The JCCASAC Information and Communication Committee shall assist the President with the oversight of the JCCASAC website.

 

E. Legislative Task Force

1.         The Legislative Representative shall chair the Legislative Task Force as needed.

2.         The Legislative Task Force shall be appointed by the Executive Board.

 

F. JCCASAC Journal Committee

1.         The Journal Committee shall be chaired and edited by a JCCASAC member appointed by the Executive Board. In recognition of the time needed to coordinate the development and publication of the Journal, the chair shall be paid an annual stipend with the amount to be determined by the Executive Board. The chair will be assisted by other JCCASAC members and county office employees.

2.         Duties of the Journal Committee shall include: Direct and oversee the publication of the annual JCCASAC Journal; Solicit articles from the membership; Coordinate sponsors and advertisers.

3.         The JCCASAC Journal shall be published at least annually.

4.         The chair of this committee will be responsible for the distribution of the JCCASAC Journal. At a minimum, the JCCASAC Journal will be distributed to the membership and to the County Superintendents. Other recipients of the Journal may include members of the Legislature or State government and will be decided by the Executive Board on a yearly basis. The chair also will maintain a list of who has received the Journal on a yearly basis.

Section 3: Subcommittees

There shall be such subcommittees as the JCCASAC Executive Board may determine. These may include but are not limited to special education, charter schools, home education, opportunity classes, and independent study.

ARTICLE II     (Back to top)

MEETINGS

 

Section 1: Meetings

The President shall call a minimum of one (1) general meeting, in conjunction with the annual conference held in the spring, alternating northern and southern locations. The President may call other meetings as deemed necessary. The section chairs shall call membership meetings in conjunction with the annual conference or as needed. Special meetings may also be called by any member with the approval of the majority of the members of Executive Board of JCCASAC.

Section 2: JCCASAC Meetings

JCCASAC shall hold no less than four (4) meetings each year, two (2) in each section. Executive Board shall meet prior to each JCCASAC meeting.  Each county is entitled to two (2) official meeting participants. Executive Board will hold a July work group meeting in order to identify and prepare goal focus areas and agenda priorities for the upcoming school year.

 

Section 3: Notification of Meeting

Announcement of the general membership meeting shall be made in writing to all members in good standing thirty (30) days prior to the date of the meeting.

ARTICLE III     (Back to top)

DUES

 

Section 1: Rates

The dues of this organization shall be set by the Executive Board.

Section 2: Membership Status

An active or Associate member is considered in good standing if her/his dues are paid for the present school year.

Section 3: Honorary Members

There shall be no dues for honorary members.

 

FEES

Annual meeting fees will be collected from each county.  Fees collected shall be used to defray costs of:  meeting room rentals, refreshments, programs, reprographics, mailings, and other related expenses approved by the Executive Board.  Meeting fees shall be recommended and approved by the Executive Board and revised as necessary.

ARTICLE IV     (Back to top)

VOTING

 

Section 1: Eligibility

Only active members who are in good standing shall be allowed the privilege of voting.

Section 2: Voting Process

Based on a directive of the Executive Board, a majority of the active membership present at the general meeting or a majority of returned ballots by mail shall be necessary to amend the Constitution. There shall be no proxy voting at any election on any issue.

ARTICLE V     (Back to top)

QUORUM

 

Section 1: Membership Meetings

A Quorum shall consist of the active members present at any officially scheduled meeting.

Section 2: Executive Board Meetings

A simple majority of the Executive Board must be present to constitute a Quorum.

ARTICLE VI     (Back to top)

RATIFICATION

 

Section 1: Ratification

These By-Laws shall be modified in the same manner as prescribed in the Constitution or by a two-thirds vote of the Executive Board.

ARTICLE VII     (Back to top)

RULES OF ORDER

Robert’s Rules of Order, Revised, shall regulate the conduct of all general meetings.

ARTICLE VIII     (Back to top)

AMENDMENTS

Section 1: Proposed Amendments

Amendments to these By-Laws and the Constitution may be proposed by any member via organizational channels in written form.

Section 2: Presentation of Amendment

Amendments to this Constitution or By-Laws must be presented to the Executive Board in written form thirty (30) days prior to the JCCASAC general meeting.

Section 3: (Required Majority) Constitutional Amendment

Based on a directive of the Executive Board, a majority of the active membership present at the general meeting or majority of returned ballots by mail shall be necessary to amend the Constitution.

Section 4: (Required Majority) By-Laws Amendment

A majority of two-thirds of the Executive Board is necessary to amend these By-Laws.